Based just south of Batavia, Illinois, Moose Charities is the non-profit, fund-raising arm of Moose International with the purpose of providing funding for the capital needs and operational support of the fraternity’s Mooseheart Child City & School and the Moosehaven Retirement Community for senior members.
GENERAL SUMMARY: Reporting to the Director of Data & Development Operations the Executive Secretary will be responsible for assisting with the day-to-day operations of Moose Charities.
ESSENTIAL JOB FUNCTIONS:
- Works with incoming and outgoing mail as required and handles correspondence, including emails; responds to emails within scope of authority
- Answers inbound Moose Charities phone calls and responds to voice mail
- Develops and maintains an organization calendar, expense spreadsheets, and supply requests for Moose Charities
- Prepares meeting materials at the request of Moose Charities executive staff
- Handles all functions pertaining to Conferences as assigned
- Takes minutes at meetings when requested
- Processes Awards and Certificates
- Arranges travel for Moose Charities staff when necessary
- Other duties/responsibilities as assigned
JOB REQUIREMENTS:
- Three years previous experience in a secretarial position
- Proficiency in office procedures as well as Windows XP, Microsoft Office products and the Internet
- Ability to maintain a professional appearance and positive attitude
Pleasant phone demeanor with ability to communicate effectively with all levels of personnel as well as members, vendors and donors
Ability to adapt to and support a changing departmental environment
- Must be detail oriented and work with high degree of accuracy
- Must have excellent organizational and interpersonal skills
- Ability to problem solve and work in an independent fashion
- Excellent verbal and written communication skills
- Able to travel to yearly convention
- Must maintain a high degree of confidentiality
- Ability to lift 30 pounds
If interested fax resume to (630) 859-6639, email to moosehr@mooseintl.org or mail to Human Resources, Moose International, 155 S. International Dr., Mooseheart, IL 60539-1285
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